Notice of the Extra-ordinary General Meeting of Assam Carbon Products Ltd

19 January 2024

We wish to inform you that the Extra-ordinary General Meeting ('EGM') of Assam Carbon Products Ltd. is scheduled for Saturday, 10th February 2024, at 11:00 A.M. (IST) via Video Conferencing ('VC') / Other Audio-Visual Means ('OAVM'). The EGM Notice is available for download at https://www.assamcarbon.in/htmls/investorrelations.html, NSDL's website (www.evoting.nsdl.com), and The Calcutta Stock Exchange Limited's website (https://www.cse-india.com/).

As per Ministry of Corporate Affairs Circulars and relevant regulations, the EGM will be conducted through VC/OAVM only. Remote e-Voting is facilitated through NSDL from 7th February 2024 (9:00 A.M. IST) to 9th February 2024 (5:00 P.M. IST).  During this period, Members holding shares either in physical form or in dematerialized form as on Saturday, 3rd February, 2024 ('Cut-Off date') may cast their vote by remote e-Voting before the EGM. The remote e-Voting module shall be disabled by NSDL for voting thereafter. Once the vote on a resolution is cast by the Member, he / she shall not be allowed to change it subsequently. The voting rights of the Members shall be in proportion to their share of the paid-up equity share capital of the Company as on the Cut-Off date i.e. Saturday, 3rd February, 2024.

During the EGM, Members can participate through VC/OAVM, with a detailed procedure in the EGM Notice. The facility opens 30 minutes before the scheduled time, on a first-come-first-served basis. Members are encouraged to use laptops for a better experience, ensure a stable internet connection, and may contact NSDL helpdesk for technical issues.

Members wishing to speak during the EGM must pre-register by emailing acpl.compliance@gmail.com ten days before the EGM date. Attendance through VC/OAVM will be considered for quorum calculation under Section 103 of the Companies Act, 2013.

For detailed instructions, refer to the EGM Notice.